Data Protection Declaration
Last updated August 1, 2019
The Legal Entity Collecting Data is:
Colorado State Chapter P.E.O. Sisterhood
WHAT DATA DO WE STORE?
We store all of the data that we need in order to maintain our relationships with our members. This data ranges from records including full name, e-mail address and country, to more extensive records that include full name, telephone number, e-mail address, home and work address.
For tax purposes, if you attend a class or buy a product, we will store your tax or VAT identification number and all of the data that we need to issue a correct invoice in all of the jurisdictions in which we operate.
We may store both your shipping address, for product delivery, and your billing address, which can be used to verify credit card payments or other methods of payment.
WHY DO WE STORE YOUR DATA?
We store your data in order to provide the services that we offer for free and to fulfill contractual undertakings with our members.
Personal data is stored to be able to send you information, free samples, products and to register you for classes, telecalls and conferences.
Recordings of classes and telecalls are stored and distributed to enable members to play back classes or telecalls they attended. Following the aforementioned classes or telecalls, recordings are also turned into products that are sold in the shop.
WHO HAS ACCESS TO YOUR DATA?
Our team has access to your data to be able to fulfill our contractual agreements with our members. Our team may include our communications and marketing team, our event organizers and our administrative staff.
In addition, outsourcing work on specialist tasks within IT and accounting, for example, sometimes requires us to grant consultants access to your data whenever and wherever this is required to fulfill our legal obligations towards official authorities or to develop and improve my services.
DO WE SHARE YOUR DATA?
We do not share your data or sell it to any external agencies.
HOW LONG IS THE DATA STORED?
We keep the data stored as long as…
– We have a relationship with you as a member
– We are legally obliged to for tax purposes
– until you unsubscribe or ask us to delete your information
WHAT DATA PROTECTION RIGHTS DO YOU HAVE AS A CUSTOMER?
As a customer, you have the right to…
– manage your e-mail or paid subscription, membership
– correct any and all information we have stored
– request details of the data we have stored regarding you
– request deletion or limitation of your stored data.
If you would like to update, change or amend your data or be deleted from our database, please let us know by contacting us at: firstname.lastname@example.org
ARE CUSTOMERS OBLIGED TO PROVIDE THEIR DATA?
Yes, as a member, you must provide the data we need to be able to fulfill our contractual obligations within the various services we offer.
Depending on what you are requesting from us, we will ask you to provide information that may range from your full name, e-mail address and country to more extensive details including full name, telephone number, e-mail address, and home and work address.
COOKIES, PROFILING AND AUTOMATION
We do not perform any form of automated profiling. Sometimes we will check what topics a client may be interested in based on their previous choices.
WHERE DO WE STORE YOUR DATA?
We use multiple systems for storing your data to fulfill our contractual agreements with members.
In general, information is stored in cloud services and on computers in the country of residence, the United States of America.
HOW DO I PROTECT YOUR DATA?
Colorado State Chapter P.E.O. Sisterhood staff, contractors and the external agencies with whom we work have all signed NDAs (Non-Disclosure Agreements). They have also been trained in data protection.
The stored data can only be accessed through security-protected entry points by users with permission to access the information.